Copying Documents
A photocopier, also known as a copying machine, is a machine, which enables copying of documents and other visual images, quickly and cheaply. Most current photocopiers use a technology called xerography, a dry process using heat. Copiers can also use other technologies such as ink jet, but xerography is standard for office copying.
Today’s photocopiers often perform multiple functions and almost rival the computer or telephone, as a critical piece of office equipment. New copying technology has brought with it, complicated control panels and mechanisms, however, the basic principles of copying have not changed.
Start line
Turn on the photocopier. Many photocopiers have a “sleep” mode that reduces power consumption while the copier is still on. Pressing the “Copy” button on the control panel will usually cause the copier to “wake up.” Allow the photocopier to warm up.
Lift the cover of the photocopier; the platen is the glass surface underneath. Place your document face down on the glass. At the edges of the glass you’ll note guide marks, which indicate where to position your document and lower the cover. If the photocopier has a document feeder instead of a cover, over the platen, do not lift the document feeder off the platen. Instead place your document in the document feeder. Usually you will insert the document face up, but instructions will typically be noted, directly on the document feeder.
Simple functions
The control panel of the photocopier will have a display, which indicates the number of copies, to be produced. The photocopier may have a number key pad for selecting the number of copies, or it may have arrows, or a plus and minus sign, for changing the number, incrementally.
Most photocopiers will have at least two paper trays, one with A4 paper and the other with A3 paper. Most photocopiers also have a “paper bypass” feed, which allows one to insert a single sheet of special-sized paper.
Multiple functions
Many photocopiers have preset buttons for 50 percent, 150 percent or 200 percent enlargements. You may need to set the reduction or enlargement percentage using a number key pad.
Set other image editing features or functions on the photocopier, if necessary. Many photocopiers will produce two-sided copies, copy two original documents on one page, collate, punch holes or staple. Consult the photocopier user manual for specific instructions.
Photocopy service outlets
Full service copying is available from many photocopying service outlets, performing a much needed service. You can simply drop off your reserve articles or other material, at the photocopy outlet, to have the copying of your documents completed for you, to your specifications. The other alternative is self service copying, performing your own copying, and using the machines for public use, at varying fees.
Most of the copying service outlets, also offer full-service colour photocopying. Colour illustrations can be reproduced, reduced or enlarged. Colour can be added to existing black and white documents, such as charts and figures, to highlight or colourize any text or graphics. In addition, full colour overhead transparencies can be made.
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